SMARText Data Entry Methods

This lesson will demonstrate the various ways to search for and use SMARText in the patient's documentation.  

Various SMARText Data Entry Methods

The various data entry methods include:

  • SMARText Items Manager
  • Shift + F11
  • F11
  • Shortcut Code
  • Quick Access Location Pick List
  • Quick Access SMARText Pick List

*Note: For purposes of demonstration we will be using a limited number of fields within SOAPware.  The data entry methods discussed can be used in all fields within the Summary and SOAPnote.

Using SMARText to Document for Meaningful Use

Using SMARText structured items for documentation in the fields listed below will assist clinics with documenting to meet meaningful use requirements:

  • Demographics
  • Active Problems
  • Summary  Medications
  • Allergies
  • Tobacco
  • Assessment
  • SOAPnote Medications
  • Plan
  • Vital Signs
  • Labs

SMARText is a type of data entry that that was created by associating hidden information to the words and phrases used in documentation.  As a result, the documentation is able to be identified electronically and read by the computer thus making the user's documentation more searchable.

For More information on Meaningful Use requirements, Click Here.

Inserting Items with SMARText Items Manager

To insert a SMARText Item into an active field using SMARText Items Manager:

  1. With a chart open, place the cursor into the desired field (ie: Active Problems, Medications Assesment, etc.).
  2. Click on the SMARText Item to highlight.
  3. Double-Click on the item to insert it into the field, or click Insert.

Shift + F11 Entry Method

Shift + F11 Entry Method

SMARText items may be searched within each field.  A Shift + F11 search will display a list of SMARText items that are located on the SOAPware Cloud Library and the users local database.  To conduct a "Shift + F11" search:

With a chart open, place the cursor into the desired field.

1.  Type in a single keyword or medical abbreviation.

2.  Press the Shift + F11 key to conduct a search.

Notice the items in the pop-up dialog box include triangles that point both up and down and also includes many of the headers discussed above.

Inserting an Item From a Shift + F11 Search

Inserting an Item From a Shift + F11 Search

To insert a SMARText Item into an active field using a Shift + F11 search:

Click on the desired SMARText Item to highlight it.  Click on the item to insert it into the field.

F11 Entry Method

F11 Entry Method

An "F11" search will display a list of SMARText items that are located on the users local database.  To conduct an "F11" search:

With a chart open, place the cursor into the desired field.

1.  Type in a single keyword or medical abbreviation.

2.  Press the F11 key to conduct a search.

3.  Insert the SMARText item into the desired field by double clicking on the item.

Notice the items in the pop-up dialog box include triangles that point only up denoting the items are located on the users local database.

Shortcut Code Entry Method

Shortcut Code Entry Method

If the shortcut code to a SMARText item is known, it can be inserted by following the steps below:

With a chart open, place the cursor into the desired field.

1.  Type in the shortcut code for the SMARText item to insert.

2.  Press the spacebar on the keyboard.

3.  The SMARText item will expand to the full SMARText item in the desired field.

Quick Access Location Pick List Entry Method

Clicking in most fields causes a list of SMARText items that were previously used in that field (in any patients chart) to be presented in the SMARText Quick Access dialog box.  The Quick Access Location pick list is User specific and allows for inserting a previously used item without conducting a search.

To insert a item from the Quick Access Location Pick List, simply double Click on the item in the SMARText Quick Access dialog box.

*Note: If a user does not see the SMARText Quick Access window, please see: Docking SMARText Quick Access.

Quick Access SMARText Pick List Entry Method

Quick Access SMARText Pick List Entry Method

Many SMARText items have lists associated with them which allow a desired item (ie: list of common diagnosis or surgeries) to be inserted.  SOAPware refers to these items as "Pick Lists".  In SOAPware, text that appears Blue and Underlined indicates that a Pick List is attached to the SMARText Item (as shown above).

SOAPware has created numerous Starter Pick Lists, such as the one shown above.  To learn how to insert and use the Starter Pick Lists, please follow the links below:

Editing SMARText Items

For information on how to copy, move, and delete SMARText, see: Editing Text in SOAPware.

Click and Type

Click and Type

All SMARText items can have free-text comments attached to them. To edit/add a comment, Click on a SMARText item, and begin typing. The Item Comment box will display, showing the text with the note field.

It is not wise to simply click after a SMARText item, and just start typing. Anything typed in this fashion is not associated with the chief complaint, but is freely floating somewhere in Subjective. This lowers the value of the information, and can causes some formatting problems when issuing the Remove Unused command.