Using SMARText structured items for documentation in the fields listed below will best prepare clinics for reporting on quality measures in the future.

A - Assessment

M - Medications

P - Plan

SMARText is a type of data entry that that was created by associating hidden information to the words and phrases used in documentation.  As a result, the documentation is able to be identified electronically and read by the computer thus making your documentation more searchable.

To insert a SMARText Item into an active field using SMARText Items Manager:

1.  With a chart open, place your cursor into the desired field (ie: Active Problems, Medications, etc.).

2.  Left click on the SMARText Item to highlight.

3.  Double click on the item to insert it into the field or press "Insert".

You can search for SMARText items within each field.  A "Shift + F11" search will display a list of SMARText items that are located on the SOAPware Online Library and your local database.  To conduct a "Shift + F11" search:

1.  With a chart open, place your cursor into the desired field.

2.  Type in a single keyword or medical abbreviation.

3.  On your keyboard, press Shift plus the F11 key to conduct a search.

Notice the items in the pop-up dialog box include triangles that point both up and down and also includes many of the headers discussed above.

To insert a SMARText Item into an active field using a Shift + F11 search:

1.  Left click on the desired SMARText Item to highlight it.

2.  Double click on the item to insert it into the field.

An "F11" search will display a list of SMARText items that are located on your local database.  To conduct an "F11" search:

1.  With a chart open, place your cursor into the desired field.

2.  Type in a single keyword or medical abbreviation.

3.  On your keyboard, press the F11 key to conduct a search.

4.  Insert the SMARText item into the desired field by double clicking on the item.

Notice the items in the pop-up dialog box include triangles that point only up denoting the items are located on your local database.

If the shortcut code to a SMARText item is known, it can be inserted by following the steps below:

With a chart open, place your cursor into the desired field.

1.  Type in the shortcut code for the SMARText item that you wish to insert.

2.  Press the spacebar on your keyboard.

3.  The SMARText item will expand.

Clicking in most fields causes a list of SMARText items that were previously used in that field (in any patients chart) to be presented in the SMARText Quick Access dialog box.  The Quick Access Location pick list is User specific and allows for inserting a previously used item without conducting a search.

To insert a item from the Quick Access Location Pick List, simply double click on the item in the SMARText Quick Access dialog box.

NOTE: If you do not see the SMARText Quick Access window, please see: Docking SMARText Quick Access.

Many SMARText items have lists associated with them which allow you to choose a desired item (ie: list of common diagnosis or surgeries).  SOAPware refers to these items as "Pick Lists".  In SOAPware, text that appears Blue and Underlined indicates that a Pick List is attached to the SMARText Item (as shown above).

SOAPware has created numerous Starter Pick Lists, such as the one shown above.  To learn how to insert and use the Starter Pick Lists, please follow the links below:

* Active Problems

*  Inactive Problems

*  Surgeries

*  Medications

*  Allergies

*  Family History

*  Tobacco

*  Alcohol

* Interventions

*  Social History

*  ROS & Physical

For information on how to copy, move, and delete SMARText, see: Entering Text in SOAPware.

All SMARText items can have free-text comments attached to them. You can edit/add a comment by  clicking on a ST item, and start typing. The typing is displayed in the Item Comment dialog.

It is not wise to simply click after a SMARText item, and just start typing. Anything typed in this fashion is not associated with the chief complaint, but is freely floating somewhere in Subjective. This lowers the value of the information, and can causes some formatting problems when issuing the Remove Unused command.