Download Most Common Coded SMARText Items

SOAPware provides all CPT (procedure codes = Plan Items), all ICD-9CM diagnosis codes and all medications in the U.S. Pharmacopoeia (and much more) on the SOAPware online library. All are specially formatted as SMARText items.

SMARText items offer a world of possibilities for streamlining workflows. To take full advantage of this option, make sure that the needed SMARText items are downloaded to your local system.

SMARText Items Manager

SMARText Items Manager

All SMARText items are downloaded in the SMARText Items Manager. Click Docutainers in the menu bar, and Click the SMARText Items menu item to get to it. Follow the instructions below to download the needed codes and items.

IMPORTANT: Allow 10 to 20 minutes for each list, and do NOT do this while seeing patients. Access of patient charts can be slowed during the downloads.

Diagnosis Items

Diagnosis Items

These are the SMARText items of Structured Dx type and are used in the Assessment, Active Problems and Inactive Problems fields. Make certain there is a check placed in the box to Include the Online Library items.

In the Search box, Type d--- (d, followed by three dashes and no spaces), and Click the Search Button (magnifying glass).

It may take several minutes for the entire list to display. Once the list is displayed, all the list items can be selected in bulk and downloaded all at once. To select in bulk, Click the first list item in the list so that it is highlighted. Next, either Press the Shift + End keys together (which will select all items in the list below the one selected) OR Press Shift, and Click on the last list item (which will select all the items in between the two items you clicked). To download (while the items are highlighted), Click the Download button.

Alternatively, you can search for a specific item you may need by simply entering a keyword for that item rather than choosing it off of the d--- list.

CPT Plan Items

CPT Plan Items

These are the SMARText items of the Plan item type that are used in the Plan field. There are also some order entry items included in this list.

In the Search box, Type s---- (s, followed by four dashes and no spaces). To select in bulk, Click the first list item in the list so that it is highlighted. Next, Press the Shift + End keys together, and Click on the last list item. This will highlight all the items in the list between the first and the last items. To download (while the items are highlighted), Click the Download button as shown in the screenshot above.

Alternatively, you can search for a specific item you may need by simply entering a keyword for that item rather than choosing it off of the s--- list.

Prescription Items

Prescription Items

These are the SMARText items of the Structured Rx type that are used in the Medications fields.

In the Search box, Type in r--- (r, followed by three dashes and no spaces). To select in bulk, Click the first list item in the list so that it is highlighted. Next, Press the Shift + End keys together, and Click on the last list item. This will highlight all the items in the list between the first and the last items. To download (while the items are highlighted), Click the Download button as shown in the screenshot above.

Alternatively, you can search for a specific item you may need by simply entering a keyword for that item rather than choosing it off of the r--- list.

Updating SMARText Items

Updating SMARText Items

Finally, to get the latest SMARText items to use in other areas, perform an update of SMARText items. Plan to do this once every 2-4 weeks as the library is growing and changing rapidly.

To update SMARText items, these steps only need to be performed on one computer in your network. In the SMARText Items Manager, Click the "nervous lightbulb" button. This will run an update on the entire network of SMARText items, updating areas such as codes and keywords associated with the SMARText items that are used. Updating SMARText items can slow down your network and can take several hours so it is recommended that this is done at the end of the workday and is left to run overnight.

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