Recent Updates

  • Updated on: Dec 07, 2022

    Deleted Code Procedure

    When a CPT®, HCPCS or ICD-9 code is deleted or no longer a valid code, it will have to be inactivated in Tools ->Billing Maintenance-> CPT Maintenance, HCPCS Maintenance and ICD Maintenance for the PM Code Databases.

    Manual Practice Management User Manual
    Deleted Code Deleted CPT code Deleted Procedure code

  • Updated on: Dec 07, 2022

    Download New Quarterly/Annual Codes

    This lesson details the steps to download the latest database of CPT® HCPCS and ICD codes.  When the steps below are followed and completed, any new or revised codes will be downloaded to your local database.

    Clinical Suite Only: New codes will be automatically added to the Billing Maintenance databases when downloaded on the SMARText Cloud library.  Revised codes will also be updated in the Billing Maintenance databases. Deleted codes will have to be inactivated manually.

    Manual Practice Management User Manual
    Code Code Update cpt HCPCS ICD ICD-9 New codes New CPT Codes New Diagnosis code New HCPCS codes changed codes License Agreement for the use of CPT® codes and descriptions 2014 codes Deleted Codes Inactive Codes !!!2015!!! !!NeedsUpdated-2015!! !!Obsolete-2015!!

  • Updated on: Dec 07, 2022

    18. Set Structured CPT Options

    Tools -> Options -> Structured CPT

    Manual Practice Management User Manual
    Block 24A Block 24B Block 24C Block 24D Block 24E Block 24G Block 24H Date of Service From Date of Service To Days or Units Emergency EPSDT Family Plan Modifiers Plan Section Sub Items related dx SMARText Codes for Billing structured CPT

  • Updated on: Dec 07, 2022

    17. Custom Demographic Titles

    Tools -> Custom Demographic Titles

    Manual Practice Management User Manual
    Additional Patient Demographics Custom Demographic Titles Custom Patient Information Emergency Contact Other patient information

  • Updated on: Dec 07, 2022

    16. Flags/Notes Category Manager

    Tools->Flags/Notes Category Manager

    Add Notes and Flag patient accounts to alert user when scheduling or opening account.  

    Manual Practice Management User Manual
    Alert Categories alerts Bad Debt Flag account notes Patient Alerts Patient Notes

  • Updated on: Dec 07, 2022

    15. Contacts/Referring Physicians (Block 17)

    Tools -> Contacts

    Additional information in SOAPedia

    Manual Practice Management User Manual
    add contact Add PCP Add Referring Physician CMS 1500 Block 17 Contact Address contact manager contacts edit contact Edit Referring Provider new in 2010.3 New in 2012 Referring Physician Setup Referring Physicians Referring Provider additional

  • Updated on: Dec 07, 2022

    11. Fee Schedule Maintenance (Block 24F) *

    Tools menu -> Billing Maintenance -> Fee Schedule Maintenance

    Manual Practice Management User Manual
    Allowed Charges Billing Fees Billing Maintenance Charge Amounts Charge Codes Charge Fees Contractual Agreement CPT Fees Custom Fee Schedule Default Fee Schedule Fee Schedule Maintenance Fees HCPCS Fees Insurance Agreements Insurance Contract

  • Updated on: Dec 07, 2022

    10. Custom Charges Maintenance *

    Tools menu -> Billing Maintenance -> Custom Charges Maintenance

    Manual Practice Management User Manual
    Billing Maintenance Cancellation Fee Clinic Charges codes Custom Charges Maintenance Custom Codes No Show Fee Office Charges

  • Updated on: Dec 07, 2022

    9. Adjustment Maintenance *

    Tools menu -> Billing Maintenance -> Adjustment Maintenance

    Manual Practice Management User Manual
    Add Adjustment Code Adjustment Code Adjustment Lookup Adjustment Maintenance Adjustment Master Billing Maintenance Contractual Agreement Courtesy Custom Adjustments Delete Adjustment Code Disallowed Exceeds Allowed Refund Adjustment Write Off

  • Updated on: Dec 07, 2022

    8. ICD Maintenance (Block 21)

    Tools menu -> Billing Maintenance -> ICD Maintenance

    Manual Practice Management User Manual
    Accident Billing Maintenance Change Description CMS 1500 Block 21 Code Lookup codes Current Codes Custom Description Deleted Code Diagnosis Codes Dx Dx Description ICD Description ICD Maintenance Illness Inactivate Injury Master Files Sh